Applications

Online application forms for your sixth form

Students apply from a phone, tablet or laptop. The form carries your branding and deadline, checks the UPN against the national format on submission and applies your subject rules as students choose. Staff see every applicant and their status on one screen. Setup takes up to five days.

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Cohort page for Year 12 2026: a needs attention strip with subject change requests, an application pipeline with counts of total, incomplete, awaiting reference, complete, withdrawn, rejected and internal applicants, a student search, and cards for cohort details, application pots and meetings
Student form

A form students can finish on a phone

The form is mobile-first and takes students through one section at a time. It shows your branding, your welcome message and your closing date. Required fields are marked and checked before a student can submit.

  • Your branding, welcome message and deadline
  • UPN checked against the national format when the student submits
  • Works on any phone, tablet or laptop
  • Students can check their application status after they apply
  • One student account can apply to every school that uses P16
The learner details part of the application form, with personal details and extra support questions as dropdowns and text fields
Subject rules

Entry requirements applied as students choose

Set minimum grades for each subject and a cap on class size. A student who picks a subject they do not yet qualify for is told straight away. When a subject is full, new applicants join its waiting list automatically.

  • Minimum grades per subject and qualification, such as a grade 6 in GCSE maths for A-level maths
  • Required subjects and subject groups
  • Class size caps with automatic waiting lists
  • Last year's subjects and requirements copied across in one click
Requirements screen for one subject, with maximum students, required subjects and a form for adding minimum grade requirements by qualification
Subject blocks

Timetable clashes caught at the point of choice

Group subjects into blocks that mirror your timetable. A student cannot pick two subjects from the same block, so a clash never reaches the offer stage.

  • Blocks A, B, C and so on, set up for each cohort
  • One subject per block enforced during selection
  • Students see a clash straight away
  • Works alongside grade requirements and class caps
Timetable blocks screen with blocks A to D and a grid assigning each subject to its blocks, with a span column
Faith schools

Faith documents requested and tracked

Switch on faith requirements once and every applicant is asked for the right supporting documents, such as a certificate of baptism, a signed declaration or a reference from a faith leader. Each item is tracked until it is verified.

  • Document, declaration or reference requirements set for each cohort
  • Each requirement marked required or optional
  • Students upload files from their application
  • Submitted, verified and waived status visible for every applicant
Faith school requirements page listing a certificate of baptism, a priest's reference and a declaration, each with a required or optional label and a status
Catchment areas

Catchment and feeder school priorities

Define zones by postcode list, radius from your site or named feeder school, and put them in priority order. Choose whether applying from outside the catchment area only lowers priority or rules the student out. Each applicant is checked as they apply.

  • Zones built from postcodes, a radius or feeder schools
  • Zones ranked in the order your admissions policy uses
  • Out-of-catchment applications allowed or blocked
  • Staff can override a result, with the change recorded in the audit trail
Catchment areas settings with a map showing a radius zone around the school and a priority table of feeder schools, local postcodes and a 3 km radius
School Admissions Code

Applications that stay within the Admissions Code

In January 2026 the Schools Adjudicator upheld an objection to the sixth form admission arrangements for two London schools. The application software they used counted as a supplementary information form, so collecting medical, welfare and family data through it breached the Code. So did requiring references with predicted grades, and giving provisional offer holders priority on results day. P16 is built so none of that happens by accident.

A P16 profile, not a supplementary form

Students keep their full profile, including ethnicity, SEN, medical needs, further emergency contacts, future plans and ID documents, with P16. Your staff see only what bears on your published arrangements. Everything else unlocks when the student submits their enrolment on results day.

Reject on predictions, never for good

Decisions use the student's own predicted grades, never a referee's. A student who isn't predicted your entry grades can still enrol on results day if their results meet them, on exactly the same footing as everyone else.

A checklist that keeps you honest

Each cohort shows what still needs fixing: a missing PAN for external applicants, unpublished arrangements, pot rules or questions that rely on prohibited data, and results day gates that would create a hidden priority.

  • References still collected, but never a condition of applying
  • SEN and FSM from the DfE education record withheld until enrolment
  • Profile completed at enrolment, so you still get everything you need on day one
  • On by default for new schools, and existing schools switch it on from their settings. Providers outside the Code, such as FE colleges, can switch it off
How it fits

Where applications lead next

References and interviews

Referees get a secure link and automatic reminders. Interviews are booked and confirmed in the same system.

See the stages

Taster days

Applicants move on to taster days, with timetables built from one capacity grid.

Taster days

Pricing

One annual fee based on the students you enrol, with every feature included. Prices start at £575 a year.

See pricing
Questions

Questions about online applications

How long does it take to get online applications running?
Setup takes up to five days. We configure your subjects, grade requirements and eligibility rules with you, and you can share your application link as soon as that is done. You do not need an IT team.
Can we set different minimum grades for each subject?
Yes. You set minimum grades for each subject and can require specific GCSEs, for example a grade 6 in maths to take A-level maths. A student who does not meet a requirement goes onto a waiting list rather than being rejected outright, so they hear if a place opens up.
What can staff see and do on the applications screen?
Staff see every applicant with their status and any outstanding actions. They can filter by status, subject or reference progress, update statuses and email filtered groups in bulk, and export enrolled students to the MIS as a CTF or ATF file, with CSV for governors and reporting. Every change is recorded in an audit trail.
Does P16 support faith school and catchment policies?
Yes. Faith requirements ask applicants for supporting documents such as a baptism certificate or a priest's reference. Catchment and feeder school rules decide who can apply and how applicants are prioritised. Both are checked as students apply.

See applications set up for your subjects

A 15 to 30 minute walkthrough using your own entry requirements, with a price based on your student numbers.

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